SCHEDULING

Scheduling from design to handover

MI Support provides experienced schedulers who integrate directly into your project organisation and deliver thoroughly worked-out schedules for complex projects within pharma, food, biotech, hospital construction and process industry.

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An active management basis

Scheduling is more than a timeline

Scheduling at MI Support is not just about setting up a timeline. It is about creating an active management basis that supports decision-making, risk management and ongoing optimisation throughout the project's entire life cycle. MI Support's schedulers build coherence between scope and schedule, from early concept phase to handover.

With over 25 years of experience from the construction industry, we have deep insight into the complexity of industrial construction projects and the interfaces that must be handled to ensure a stable and controlled construction process. This also applies in compliance-driven environments such as pharma, biotech and process industry.

Why MI Support

Schedules you can steer the project by

We build schedules that work in practice. This applies from strategic overview to detailed progress management, so management has the right basis for decisions at every level.

Full control of the critical path

We map the dependencies between design, procurement, authorities, execution and commissioning, so you have an overview of the real critical path and can act in time.

Data-driven progress management

With structured progress reporting, management gets a clear picture of status, risks and expected handover, and we ensure that the figures behind the schedule are transparent and can be used as a basis for decisions.

Strong tools and methods

Our planners work in Primavera P6, MS Project and Power BI and combine the tools with a pragmatic approach tailored to the project's size, complexity and the parties involved.

Our approach

Scheduling at three levels

We work with scheduling as an integrated management tool rather than an isolated deliverable. Our planners integrate into the project organisation and deliver plans at three levels that connect and support both management and operational decisions.

Level 01

Strategic master schedule

Milestone plan and overall phases
Identification of the critical path and dependencies
Scenario simulation and 'what-if' analyses
Decision basis for management and the board

Level 02

Coordinated detailed schedule

Integrated plan across disciplines and contracts
WBS, resource and delivery management
Review of the contractors' schedules
Link between design, execution and commissioning

Level 03

Progress & reporting

Weekly follow-up and progress assessment
Delay analyses and claim documentation
Visual reporting to steering group and client
Corrective actions and recovery plans

Industries

Experience from compliance-driven construction

Our schedulers have experience from both new construction and renovation of laboratories, process plants, hospitals, data centers and office buildings with high demands on documentation, quality and authority approvals.

Pharma & biotech (GMP)
Food & process industry
Hospital construction
Data centers & logistics
Office and headquarters construction
Energy & infrastructure

Experience from compliance-driven construction

Our method

How MI Support's schedulers work

We combine recognised planning methods and digital tools, so the project's scope is translated into an operational and achievable schedule with clear dependencies and clearly defined deliverables.

Work Breakdown Structure (WBS)

Our schedulers break the project down into logical work packages and sub-deliverables that can be estimated, planned and managed individually in close dialogue with the client, designers and contractors.

Unambiguous distribution of scope, responsibility and interfaces
Implemented directly in Primavera P6 and MS Project
Backbone for activities, resources and progress

Project Sequencing

With sequencing we determine the right order of activities across design, procurement, authority processing, execution, commissioning and qualification.

Mapping of logical and physical dependencies
Identification and analysis of the critical path
Scenario and what-if analyses of order and resource demand

Project Baseline

The baseline is the approved version of the project's scope, schedule and budget and acts as the fixed reference point throughout the entire project. We establish it together with the client and steering group and anchor it in a formal change process.

Documentation of prerequisites, assumptions and risks
Formal process for change management and baseline revisions
Basis for progress and delay analyses

Mitigation

Risks must be handled before they turn into delays. We integrate the risk work directly into the schedule and link concrete mitigation measures to activities and milestones, so the steering group gets options for action in time.

Buffer strategies and scenario planning on the critical path
Monitoring of long lead times and resource conflicts
Recovery plans in the event of schedule slippage

Progress Reporting

Structured progress reporting tailored to both project organisation and steering group. Status, forecast and expected handover are always one click away, and the reporting points not only to where the project is, but also what needs to be acted on.

Weekly progress updates and status analyses
Trend analyses and visual progress reporting
Dashboards in Power BI or the client's own systems

Transparency

Transparency is the prerequisite for trust and quick decisions. Client, advisors and contractors work from the same updated management basis, so discussions take place on facts rather than interpretations.

Uniform structures and clear status definitions
Open access to schedules, S-curves and milestones
Visible and objective documentation of deviations and changes

Challenges we solve

Typical issues scheduling remedies

Missing or inadequate scheduling is often a contributing cause of problems in complex construction projects. An experienced scheduler from MI Support handles them proactively.

Unrealistic schedules without regard to complexity and dependencies
Lack of overview of critical activities and interfaces
Inadequate coordination between client, advisors and contractors
Resource and capacity conflicts that slow down progress
Deficient progress follow-up and inadequate documentation
Late identification of risks and deviations from baseline

FAQ

Frequently asked questions about scheduling

What is the difference between a master schedule and a detailed schedule?+

The master schedule is the client's overall management tool with milestones, phases and critical path. The detailed schedule is a coordinated plan at activity level across contracts, disciplines and deliverables. Both must connect, and that is exactly what MI Support's schedulers ensure.

Which tools do you use for scheduling?+

We work primarily in Primavera P6 and Microsoft Project and typically report via Power BI or dashboards in the client's own systems.

When should we bring a planner onto the project?+

The earlier the better. Already in the programme and design phase, the schedule sets the framework for tendering, contracts and delivery strategy. However, we can also take over an ongoing project, for example if the schedule has come under pressure or needs to be restored.

Can you do delay analyses and recovery plans?+

Yes. We carry out delay analyses (time impact, as-planned vs. as-built) and prepare recovery plans in collaboration with the contractors. Our documentation can also serve as a basis in claim and dispute cases.

Should we take care of your schedule?

Are you facing a large construction project, or has your current schedule come under pressure? MI Support's schedulers are ready to have a no-obligation chat about your situation and needs.